Criteria for Transfer Credit

Transfer credit is awarded in the Office of the University Registrar for all students. Official transcripts may either be presented electronically, via paper copy through the postal system, or hand-delivered. If hand-delivered, the transcripts must be in the original sealed envelope from the sending college. New, incoming students are responsible for providing official transcripts to Undergraduate Admissions at the following address:

Office of Undergraduate Admissions Virginia Tech
925 Prices Fork Road
Blacksburg VA 24061

Transcripts for continuing, previously enrolled VT students, should be provided to the Registrar at the following address:

Office of the University Registrar
Mail Code 0134
Student Services Building Suite 250
800 Washington Street SW
Blacksburg VA 24061
transfercredit@vt.edu

Transcripts may not be emailed from a student, parent, or any source other than the transferring college or university. If hand-delivered, transcripts must be in the original sealed envelope from the sending college.

Students earning an associate degree at a Virginia Community College should request the transcript be held until the degree is annotated on the transcript.

The following criteria will assist you in understanding your transfer credit evaluation:

• Virginia Tech accepts transferrable courses from U.S. colleges or universities accredited by one of the regional accrediting agencies listed below:
  • Accrediting Commission for Community and Junior Colleges Western Association of Schools and Colleges
  • Higher Learning Commission
  • Middle States Commission of Higher Education
  • New England Commission of Higher Education
  • Northwest Commission on Colleges and Universities
  • Southern Association of Colleges and School Commission on Colleges
  • Western Association of Schools and Colleges Senior College and University Commission
• International universities must be recognized by that country's Ministry of Education.
• No more than half of the credit hours required for a Virginia Tech degree may be transferred from community colleges.
• A grade of “C” or better must be earned to be considered for transfer. Pass/Fail grades are not considered for transfer. Developmental courses, and career and technical courses, do not transfer.
• Students who did not earn the necessary grade in a course at Virginia Tech should consult their advisors if they wish to transfer the course. A Virginia Tech course with a grade of D- or higher will not be replaced with transfer credit. Academic advisors can inform students about the departmental policy for meeting course grade requirements with transfer credit. Regardless of the grade required at Virginia Tech, the transferred course must be a C or better. A grade of C- will not transfer.
• Course credit hours from institutions operating on the quarter system are converted to the semester system by multiplying the quarter hours by two thirds.
• Courses taken elsewhere while a student is on suspension will not transfer to Virginia Tech.
• To view the status of your transfer credit, log into Hokie Spa, select Grades, then Transfer and Other Additional Credit.
• Transfer courses without a final grade presented on the official transcript will display on the Hokie Spa transfer credit screen as “In Progress.” A final transcript with grades must be submitted for courses to be considered for transfer.

For information on how your transfer credit applies toward your degree, please contact your academic advisor. Additionally, continuing students wishing to take courses elsewhere should consult their acdemic advisor. A preauthorization form and/or syllabus may be required.

The Office of the University Registrar requires additional documentation from students in order to process transfer credit from International institutions. To be considered for college transfer credit, the student must provide the following:

• An official transcript sent directly from the nationally recognized institution. If the transcripts are not in English, an English translation must accompany the transcript.
• A course syllabus (not a course description) might be required. Please see your Hokie Spa transfer credit to determine whether a syllabus is necessary. A syllabus should be in English and include the title of the textbook used, and a breakdown of chapters and subjects studied.  
• International transfer credit will not be awarded until all required documentation has been received by the Office of the University Registrar.
• A certified course-by-course international credit evaluation performed by a recognized evaluator. The following professional agencies are among those recognized by Virginia Tech:

Global Credential Evaluators
3515-B Longmire Drive PMB 323
College Station, TX 77845 USA
Phone: 800-707-0979
International Phone: 301-421-4581
Web: www.gceus.com
Email: gce@gceus.com

Educational Credential Evaluators, Inc. (ECE)
101 W. Pleasant St., Suite 200
Milwaukee, WI 53212-3963 
Contact ECE via the chat option on their website
Web: www.ece.org

World Education Services (WES)1
ATTN: Documentation Center
Bowling Green Station
P.O. Box 5087
New York, NY 10274-5087 USA
Phone: (212) 966-6311
Fax: (212) 739-6100
Web: www.wes.org1

1 WES evaluations do not adhere to the standard conversion for ECTS credits of 2:1; therefore, the credit conversion for these evaluations will be disregarded.

Academic Credentials Evaluation Institute, Inc. (ACEI) 
Contact ACEI via the form on their website
Web: www.acei-global.org

Josef Silny & Associates, Inc.
7101 SW 102 Avenue
Miami, FL 33173 USA
Phone: 305-273-1616
Fax: 305-273-1338
Web: www.jsilny.com Email: info@jsilny.com

Please contact these agencies for applications and fees.

Universities around the world use different systems for calculating credit hours. This table serves as a guide for students and advisors to calculate Virginia Tech credit earned through international study.