The Federal Department of Education stipulates that posting of grades, using even a portion of the student identification number, is considered a violation of the Family Educational Rights and Privacy Act (FERPA). FERPA protects the confidentiality of educational records and prohibits distribution of that record unless with the student's written consent.
Do not post grades as a class listing using any portion of the student identification number, either via paper or electronically.
Questions related to this federal guideline: Rick A. Sparks Jr, University Registrar
Options to communicate grades:
- Scholar software as the gateway for viewing of grades--this does not require you to utilize all options of the Scholar system. Scholar requires students to enter their PID/password combination to view grades and the viewing is limited to their grades. More information can be found at Scholar.
- Waiver forms: Professors may construct a waiver that students may sign (must not be mandatory). Waiver should state: "(Name of Student) grants permission to Professor XYZ in Subject Number to list my graded material in a listing format using the last four digits of my student identification number." It must be signed, dated, and retained for one academic year.
- Unique Identifiers: Professors may assign a class number to each student, known only to the student and the professor (or TA); the grades can then be listed by that number; the number cannot be any portion of the student identification number.