Governance Approval

When does my course or program need Governance Approval?

  • New Degree Program
  • Degree Name Change
  • Departmental Name Change
  • New Course
  • Course Number Change
  • Request to Cross-List a Course
  • New Checksheet
  • New Major, Minor, Option, etc.
  • Course Title Change
  • Course Credit Hour Change
  • Request to Create Conjoint 4000-5000G courses
  • Course Content Revision > 20% (syllabus with matching catalog description)
  • Major Change
  • Checksheet Revision > 20%
  • Grade Mode Change

When does my course or program NOT need Governance Approval?

  • Course Prerequisite Change: may require a letter of support
  • Request to Drop Course from Catalog
  • Terms a Course is Offered
  • Minor Revisions < 20%
    (Requires clean copy with revisions included AND supporting documentation that revision is < 20%)
    • Courses
    • Checksheets

Frequently Encountered Problems with Approvals

  • Missing or no resource letter with new course/program submission
  • Lack of support letter(s) from other department(s) and/or college(s)
  • Unable to determine if course has been sent out for the 15 day review period, as well as dates for the review period
  • Inappropriate Transcript (ADP) Title for courses - Maximum of thirty (30) characters allowed for short title and lack of match with the long title
  • No indication if course is new or revised
  • Missing effective semester or effective semester has already expired (lack of lead time)
  • Not clear if course replaces or duplicates another course
  • Inconsistency in university standard for lecture, lab contact hours and course credits
  • Incomplete approval signature(s) and dates
  • Non-measurable learning objectives listed
  • Incomplete text information
  • Lack of syllabus breakdown - no one topic or subtopic to exceed 20%
  • Lack of joint approval by respective department and/or college curriculum committees for "cross-listed" courses
  • Missing or incomplete information on checksheet, such as department, major, progress towards degree statement, etc.

Contact Information


Our office is located in Student Services Building, Suite 250. Our business hours are 8 a.m. to 5 p.m., Monday through Friday with the exception of holidays.

Office of the University Registrar (MC 0134)
Student Services Building, Suite 250, Virginia Tech
800 Washington St., SW
Blacksburg, VA 24061

Phone: (540) 231-6252

Email: registrar@vt.edu